Terms & Conditions

Booking Procedures


A deposit is due at the time of your reservation. For domestic trips the deposit is $300. For international tours the deposit is $500.

Final Payment:

Final payment is due 60 days prior to departure. Returned checks and late payments are subject to a $25 charge. If you book within 60 days of tour departure, the entire amount is due and the tour may be subject to increase.

Cancellations and Changes

If You Cancel Your Tour the Following Cancellation/Refund Policy Applies:

The following schedule applies to all Art of Travel Operated Tours.
75 days prior to departure……$50 administrative fee is lost from your deposit
74-60 days prior to departure. Your deposit is lost ($300/$500 depending on destination)
59-29 days prior to departure 25% of tour cost
28-16 days prior to departure 75% of tour cost
15-1 day prior to departure, 85% of tour cost
Day of departure, 100% of tour cost

Notification of your Cancellation to Art of Travel, LLC:

Art of Travel, LLC must be notified of all cancellations in writing. Date of Cancellation will be considered the first business day after the notice is received.

Recommendations for Trip Cancellation Insurance to protect your trip investment:

Art of Travel strongly recommends you purchase cancellation, medical & baggage insurance for your tour. This valuable protection is available for purchase through Art of Travel. You may call our office at 303-722-3818 or you may call the insurance company of your choice. We have had success with TravelSafe and Travelex in the past. If you make a claim be sure you have seen a doctor and authenticated the reason for your cancellation.

If Art of Travel Cancels a Tour:

Art of Travel reserves the right to cancel a tour, change the itinerary, airline, or adjust rates whenever in its sole judgment conditions warrant, or if necessary for your comfort, convenience or safety. If a tour must be recost, you will be notified 60 days prior. If the supplementary fee is not accepted by you, you will be entitled to a full refund of all monies paid. Reasons of force majeure (technical problems with transportation, closure of airports, war-declared or not- riots, terrorist activities, civil disturbances, strikes) AOT will inform agents and direct clients without delay offering an alternative holiday or a prompt full refund of all monies paid.

Changes, Deviations & Extensions of Your Tour:

Art of Travel is happy to assist you with any changes to our Land/Air package. However, a booking of this type requires additional staff time and telephone calls necessary to coordinate these changes. Therefore, a $50 per person non-refundable change fee will be assessed for the initial change, deviation, upgrades, extensions, in addition to any other charges from suppliers. Further changes or modifications will be charged at an additional fee of $25 per person, per change.


Passports & Visas

Trips outside of the United States require a valid US passport or other government issued form of citizenship proof. You are responsible for and release AOT from any passport, visa, vaccination requirements and safety conditions in travel destinations. You may obtain a passport form at certain US Post Offices, or call the National Passport Center at 888-362-8668. You may call Zierer Visa Service (a private firm) for Visa information at 800-843 9151.



Smoking is not allowed on chartered transportation.

Baggage Information:

Porterage for one suitcase on the tour is included. Dimensions are not to exceed 58 linear inches. Weight is not to exceed 60 Lbs. A charge of $3 per hotel will be collected by the tour manager if a 2nd piece is checked or for an oversize suitcase. Airlines may also impose fees on oversized luggage for which the passenger will be responsible. One carry on is allowed.

Tour Terms

Land Only:

“Land Only” means the customer will provide their own airfare. In case of a schedule change from an airline, the passenger will bear the responsibility and/or expense.
Airport transfers may or may not be included for a Land Only package.

Ground Only:

“Ground Only” means the customer has purchased only the land arrangement—no hotel and no airfare.

Not Included in the Tour Price:

Tips to drivers, local guides etc.

General Information Regarding Terms and Conditions


Prices do not include unexpected increases in airport departure taxes or any new taxes, including city and hotel taxes imposed after publication of our prices.
Gateway cities and regional airports: Cities, airline routing and business class are subject to availability and can change or be deleted without notice. Order of events and routing may change.
Special Needs: It may not be possible to provide individual assistance to a tour member for walking or special personal needs. We reserve the right to decline to accept any person as a member of the tour, or to require any participant to withdraw from the trip at any time who presents a significant risk to the health or safety of himself/herself, or others which cannot be eliminated or reduced to an acceptable level by reasonable accommodation.
Errors and Changes: We reserve the right to correct errors in the advertised price prior to departure. We reserve the right to substitute hotels at any time. In case of a change in tour arrangement, we will not be responsible to any person for expenses, loss of time, money or other circumstance resulting from a change in itinerary.


Consumer Disclosure Notice:

Please read the terms and conditions carefully as your deposit and payment for a trip constitutes consent to all conditions and general information contained in the flyer. Your trip has been arranged by Art of Travel, LLC. It has made the travel arrangement as agent for the transportation carriers and other suppliers of services connected with the tour all of which are independent contractors. AOT in no way owns or operates the vehicles or facilities to be used during the trip and does not guarantee or assume responsibility for the acts or omissions of suppliers, their employees, agents etc. All bookings are accepted subject to the conditions imposed by the suppliers and AOT including airline, cruise line, rail, motor coach, hotels, restaurants, insurance and other companies, firms or persons concerned with the trip. AOT will make no refund in the event of their delay, cancellations, overbooking, strike, force majeure, or for elements of the package not used by the customer. If there is a difference between the AOT conditions and those published by a supplier, the conditions of the supplier shall apply.

Currency Fluctuation

Art of Travel has the right to surcharge for currency fluctuations, which may occur before international travel begins.

Other Useful Information for You

Travel Advisories:

The U.S. State Department issues Travel Advisories. Call 202 647 5225 or online www.travel.state.gov.

Health Advisories:

For medical information call the U.S. Public Health Service at 301 443 2403, or a public health clinic.


There are several companies you can call for emergency travel needs like rebooking air, returning lost luggage, or making emergency ground reservations. You can pay a fee for this service and call 800-221-0580 (domestic) or internationally collect 715-346-0830